Setting up your email in Outlook is a savvy and efficient way to streamline your email management. Just like Gmail offers seamless integration for your cPanel email, Outlook provides a similar feature that allows you to consolidate your email accounts and use them as a centralised email client. This setup allows you to access and manage multiple email accounts from various providers within the familiar Outlook interface.
Microsoft Outlook offers a convenient solution for managing several email accounts for personal and professional use. This way, you can access and manage all your email accounts with one client.
This guide describes how to set up cPanel email in Outlook.
1. Launch Microsoft Outlook and click File > + Add Account.
2. Input your full email address created in your cPanel, then click Connect.
3. Enter the password you are using for this email address and click Connect.
4. Choose the type of incoming mail server you want (POP/IMAP) and click Next.
Note: POP3 was created to provide a straightforward method for remotely accessing an email server. POP functions by retrieving your emails from your email provider’s mail server and marking them for deletion at the server’s end. Consequently, you are restricted to reading these email messages exclusively within the email client on the specific computer where they were downloaded. The possibility of accessing previously downloaded emails from alternate devices, utilising different email clients, or through webmail interfaces is not supported.
On the other hand, IMAP was purposefully developed to overcome the limitations inherent in POP. IMAP empowers you to access your emails from any client, device, or webmail login at your convenience, and these emails remain accessible until you choose to delete them. Moreover, IMAP offers the flexibility to employ various devices and email or webmail clients to access the same mailbox, enabling you to check, send, and receive emails seamlessly – a functionality unavailable with a POP3 connection.
5. If you choose IMAP, enter the following mailbox and server details.
Incoming mail server: the server your account is hosted on
Incoming mail port: 993 (otherwise 143 with STARTTLS)
Encryption method: SSL/TLS (otherwise STARTTLS if a 143 port is used)
Require logon using SPA: unchecked
Outgoing mail server: the server that your account is hosted on
Outgoing mail port: 465 (otherwise 587 with STARTTLS)
Encryption method: SSL/TLS (otherwise STARTTLS if a 587 port is used)
Require logon using SPA: unchecked
If you choose POP, enter the following mailbox and server details.
Incoming mail server: the server your account is hosted on
Incoming mail port: 995
This server requires an encrypted connection: checked
Require logon using SPA: unchecked
Outgoing mail server: the server that your account is hosted on
Outgoing mail port: 465 (otherwise 587 with STARTTLS)
Encryption method: SSL/TLS (otherwise STARTTLS if a 587 port is used)
Require logon using SPA: unchecked
6. Click Next once all details are filled in.
7. Enter the password you are using for this email address and click Connect.
8. Click Done to complete the setup.
That is it! Your email account should now be added to Outlook, and you should see your email account in the navigation pane.
